Sales & Administrative Assistant, American Stress Technologies, Inc. , Pittsburgh, PA

We are now looking for an enthusiastic and motivated Sales & Administrative Assistant to join our team.

Company: American Stress Technologies, Inc. (“AST” or “Company”)
Job Title: Sales & Administrative Assistant
Reports to: General Manager

Position Summary

This role will involve performing day-to-day administrative tasks in a small office with a focus on supporting sales activities. The qualified candidate will have a high school degree (required) and 3-5 years’ experience in a similar role within the manufacturing or professional services industry. This is a full-time, 40-hours per week position. Business hours are 8:00-5:00.

Key Responsibilities

  • Assist in the quoting process with the sales team
  • Confirm Purchase Orders against pricing and delivery time standards
  • Work directly with customers to provide project updates, delivery notices, and satisfaction surveys and follow-up
  • Maintain a schedule of customer services and annual maintenance to inform the sales team
  • Handle arrangements for external sales events (conferences, trade shows, webinars, etc.), internal events, and visitors
  • Administer all incoming calls and ensure calls are redirected or messages are documented
  • Manage USPS, FedEx, and UPS incoming/outgoing packages, supplies, postage, and corresponding logs, including international shipments
  • Distribute mail
  • Manage stock of office supplies and marketing materials
  • Handle other routine tasks including data entry, photocopying, faxing, filing, collating, and scanning
  • Assist with accounting tasks (invoicing, order acknowledgements, payments, etc.) when necessary
  • Other tasks as assigned

Experience and Skills

  • 3-5 years experience in a similar role
  • Experience and proficiency with Microsoft Office (Excel, Word, Outlook, Powerpoint)
  • Proficiency in Salesforce or other, comparable CRM solutions
  • Experience in shipping and receiving, including international shipments
  • Candidate must have solid time management skills and be a self-motivated, results driven professional with self-confidence and discipline


  • Hourly, starting at $20 per hour
  • 2 weeks paid vacation time per year
  • Medical, Dental, Life, Disability and 401k (with match) benefits provided

Company Background

For more than 30 years, American Stress Technologies has been providing non-destructive and destructive testing solutions for process control and quality inspection. The inspection equipment and turn-key solutions serve the automotive, aerospace and other manufacturing industries as well as universities and research institutes.

If you are interested in this position please send your resume to AST is an equal opportunity employer. We consider applicants without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, veteran status, disability, or membership in any other group protected by federal, state or local law.