Sales & Administrative Assistant

This role will involve performing day-to-day administrative tasks in a small office with a focus on supporting sales activities.

Position Summary

This role will involve performing day-to-day administrative tasks in a small office with a focus on supporting sales activities.  The ideal candidate possesses 3-5 years’ experience in a similar role within the manufacturing or professional services industry. This position reports to the General Manager.

Key Responsibilities

  • Assist in the quotation and order process with the sales team
  • Confirm Purchase Orders against pricing and delivery time standards
  • Work directly with customers to provide project updates, delivery notices, and satisfaction surveys and follow-up
  • Maintain a schedule of customer services and annual maintenance to inform the sales team
  • Organize and coordinate marketing events such as conferences, trade shows, webinars, advertising campaigns, etc.
  • Maintain the company’s annual marketing plan and schedule with input from the sales team
  • Work with the sales team to produce marketing materials from technical content
  • Manage USPS, FedEx, and UPS incoming/outgoing packages, supplies, postage, and corresponding logs, including international shipments
  • Administer all incoming calls and ensure calls are redirected or messages are documented
  • Manage stock of office supplies and marketing materials
  • Handle other routine tasks including data entry, photocopying, faxing, filing, collating, and scanning
  • Assist with accounting tasks (invoicing, order acknowledgements, payments, etc.) when necessary
  • Other tasks as assigned

Experience and Skills

  • High School Degree required
  • 3-5 years experience in a similar role
  • Experience and proficiency with Microsoft Office (Excel, Word, Outlook, Powerpoint)
  • Proficiency in Salesforce or other, comparable CRM solutions
  • Experience generating marketing content (presentations, advertisements, videos, and/or articles)
  • Solid time management skills and be a self-motivated, results driven professional with self-confidence and discipline
  • Available to work during business hours of 8:00am-5:00pm

Compensation

  • Hourly rate commensurate with experience
  • 2 weeks paid vacation time per year
  • Medical, Dental, Life, Disability and 401k (with match) benefits provided

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